Assistant Project Manager

Assistant Project Manager

Purpose

To assist the Project Managers in day-to-day project delivery tasks in addition to the management of a portfolio of small projects within the Technology SBU.

The role will focus on providing support for complex project management tasks. In addition, the Assistant Project Manager will be expected to take on full control of small projects for a variety of different clients.

The role will also require a strong focus on development of skills through regular application of complex tasks and small project delivery, with a view to progressing to a Project Manager.

Location

Based at one of our regional offices with a requirement to travel to our client and partners' offices as well as our client's sites across the UK.

Dimensions

Direct management of projects ranging in size from approximately £10K to £100k and duration circa 3 months to 1 year. Works throughput up to £1m per year. Typically 5-10 projects of this scale within portfolio, plus task support on other projects as required by the Operations Manager.

Organisation

The job holder will report to the Operations Manager. The Assistant Project Manager will be allocated a Project Manager as a mentor however will be required to work alongside other Project Managers on projects within the same account or portfolio of works.

The job holder will also engage the support of other staff such as Project Coordinators, Engineers, Planners, Quantity Surveyors, Buyers, etc in addition to close liaison with the Project Managers, Key Account Managers and other internal staff and clients as necessary to effectively execute the function.

The job holder will also liaise with other BGEN Ltd SBUs as required to deliver Group opportunity projects.

The job holder will be expected to work on small projects, which may involve any combination of electrical, instrumentation, control and automation systems scope, but excluding mechanical and civils.

Key Responsibilities

Project Delivery

Support the Project Managers as required in the completion project management tasks such as creating detailed programmes, issuing Early Warnings, costing and submitting Variations, forecasting, etc.

With the support of the Project Managers, assume project management responsibility for small projects which will require the completion of the following:

• Monitor the overall commercial performance of the project, maintaining accurate cost-to-complete forecasts and raising awareness of threats in relation to excessive additional costs, delays or margin depletion.
• In relation to change, evaluate any project early warnings, compensation events and/or variations (or any similarly defined issues) and communicate them to Project Managers, client and delivery teams.
• Highlight any project risks or delays and communicate these to all stakeholders.
• Communicate programme and progress both with internal stakeholders and the client, primarily by means of project programmes and/or other commercial and engineering updates, ensuring these are up-to-date and relevant.
• Communicate regularly with the engineering design and manufacturing teams to ensure projects are progressing as expected.
• Ensure the project is delivered while adhering to BGEN Technology quality procedures.
• Ensure that project design reviews are carried out.

Work with the Project Coordinators or Administrators to support them in completing routine administrative tasks that have been assigned to them.

For assigned projects, ensure all engineering design, manufacturing and installation teams are clear on the scope and programme of works and its technical content. Ensure they are made aware of any changes to these requirements in a timely manner and address and consequential impacts to the client in terms of costs or programme.

Be the main point of client contact for assigned projects and ensure any significant issues (e.g. delays or cost impacts) are escalated to the Key Account Managers or Project Managers.

Support the Project Managers in the fulfilment of the requirements of CDM Principal Contractor and Designer. This may require site attendance to provide supervisory cover.

Attend client sites as necessary to review job progress and ensure packages of work are signed off by the Project Managers. Where site surveys are required, ensure these are adequately resourced, people are clear on what needs to be done and where necessary support them in person.

Commercial

Support the Project Managers and/or KAM on new project bids and quotes, such as through identifying the requirements for project management or administration resources and costs, and assisting to define programmes required to complete works in accordance with the client's expected timescales.

Working with support of the Project Managers and/or Quantity Surveyor, ensure all contractual obligations are met across all assigned projects. This will involve ensuring formal communications both to and from the client are dealt with in accordance with the contract terms and timescales, invoicing is timely and that change is managed correctly. Over time this will require the job holder to develop an understanding of NEC, IChemE or similar forms of contracts along with any framework or bespoke contracts that are employed.

Support the Project Managers and Key Account Manager/s through:

(a)Providing regular monthly summary progress reports across all projects, highlighting technical progress and commercial performance and detailing any changes;

(b)Ensuring all project commercial data is up-to-date as required, at least monthly;

(c)Escalate significant commercial issues or risks to the Project Managers or KAM in a timely manner.

Health and Safety

With the support of the Project Managers or Engineers, develop Health and Safety related documentation for site works associated with assigned projects, such as ensuring Risk Assessments and Method Statements are prepared, completed, checked and issued.

For allocated projects, ensure a suitable responsible person is assigned to oversee site activities and is fully aware of their site works scope and responsibilities.

Escalate and Health and Safety related issues to the Project Managers without delay.

Support others to complete, and work towards taking on, site safety inspections.

Skills Knowledge

Essential Skills

• Excellent planning, organisational and time management skills.
• Good interpersonal and problem solving skills.
• Good IT skills, including MS Word, MS Excel and MS Project.
• Good commercial awareness.
• Ability to act on own initiative.
• Ability to communicate effectively at all levels within and outside the organisation.

Special Features

• Must be positive, approachable, willing, and helpful.
• Must be a good team player.
• Must be willing to gain an understanding of NEC, IChemE or similar contracts.
• Must be willing to gain a good working knowledge of CDM 2015 regulations and the role of the principal design and principal contractor.
• Experience of electrical installations and control systems including, but not limited to, control panels/MCCs, PLC, SCADA, instrumentation and telemetry systems would be advantageous.

Qualifications

• ONC/HNC/Degree in electrical, measurement or control engineering or related discipline. Work experience in a related industry may be an acceptable substitute for this qualification.
• Good basic education particularly in English language and grammar. Note: BGEN will provide the training for (and the job holder will be expected to complete) the following, as determined by the Operations Manager: APM or similar Project Management qualification, SMSTS, First Aid at Work, NEC/IChemE contracts, NWH/DOMS, ECS.

Job Related Experience

• Minimum 3 years project engineering, management or coordination experience within a medium or large organisation.